JOB TITLE: HR OFFICER
LOCATION: NETCARE PRETORIA EAST HOSPITAL
REPORTING TO: HR MANAGER
CLOSING DATE: 5 APRIL 2012
PURPOSE OF THE JOB
The primary function of this position is to perform a full Generalist HR function which includes IR, Recruitment and Selection , CSA reporting, Leave monitoring, Education, Training and Development, Employee well being, Transformation and Change Management as well as accuracy of the input into a centralised payroll function.
The incumbent within the post is required to meet tight deadlines, to be accurate, to follow policies and procedures, to interact with all members of staff and management and external companies/agencies associated with business of the organisation and members of the public.
KEY RESPONSIBILITIES:
The duties of the post include the following, and are carried out in accordance with Netcare’s policies and procedures and/or as determined by Netcare’s audit requirements:
HR Payroll Administration
Complete all monthly input and necessary documentation accurately and timeously relating to:
o Appointments (including fixed term staff)
o Terminations
o Transfers
o Loans (personal and study)
o Changes to conditions or benefits of service of all employees
Monitor monthly input to ensure that all is in line with the HR CSA and Netcare policies and procedures.
Ensure that payroll input to the centralised payroll is accurate by performing monthly audits on the information captured onto the HR payroll system prior to signoff of dummy payslips by the HOD.
Ensure that there are effective HR controls and systems in place and that these are maintained on an ongoing basis.
Conduct regular audits on employee files to ensure that all paperwork is in the files as per the CSA requirements and give HR Manager regular feedback on the progress made.
Ensure that all staff have valid contracts on file.
Employee well being
Counsel staff on all HR related matters including loan policy, funeral benefits, salary advances, leave encashments, medical aid, pension/provident, study assistance, housing loans and maternity contracts and benefits.
Provide a counselling service to all staff on work related matters and social problems and make a referral to a professional body such as ICAS where appropriate.
Provide a counselling service on employee benefits including medical aid and retirement benefits.
Provide guidance and counselling to Management and staff on the disability process and provide ongoing feedback and counselling regarding the progress of their application by following up in writing.
Provide a non threatening and supportive environment for voluntary disclosure of HIV positive employees and continuing education of HIV/Aids.
Establish good relationships with the Line Managers
Training, Education and Development practices
Train new staff and existing staff on the induction training programme and constantly look for ways to improve the induction training.
Monitor that all new employees attend orientation in line with the Netcare CSA
Train all new starters and existing employees on “SHOUT”.
Assist with the facilitation of other training courses in line with the training needs of staff and Management
Assist the HR Manager with the drafting of the annual WSP.
Arrange all facilities required for training interventions and issue invitations to staff.
Send all training registers to HRSSC for capturing in the first week that the training is conducted.
Pull monthly reports to compare numbers trained against numbers planned and keep this files.
Newsletter
Draft a monthly newsletter within the first 2 weeks of the month.
Ensure that all important and relevant details pertaining to CSA and Netcare policies and procedures are included in this newsletter;
Recruitment, Selection and retention of staff
Assist Managers with the recruitment and selection of staff by shortlisting applicants, drawing up interview guides, interviewing, testing and reference checking applicants
Provide guidance on appointment of applicants in line with Netcare’s employment equity policy
Ensure that applicants are notified timeously regarding the outcome of their interview and process the letter of offer accordingly
Ensure that Netcare is consistently branded as the “Employer of choice”
Conduct Exit Interviews
Complete a staff requisition form for every new placement and for any existing post
Ensure that placements of any C4 and above staff are authorised by Exco
Attend and participate in the Employment Equity meetings
Disciplinary
Attend all disciplinary and grievance hearings as the HR representative responsible as the custodian of the procedure.
Provide assistance to Line managers in compilation of disciplinary allegations, including letters of suspension and general correspondence between parties.
Take and maintain an accurate record of all IR proceedings.
Capture all details of the disciplinary hearing on vision.
Personnel Administration
Ensure that increase letters are drafted and sent to all employees following annual negotiations
Assist with the long service awards function
Ensure that the relevant and necessary legislation as per the CSA is displayed in common areas at Netcare Operations centre
Print a monthly report to ensure that pre-retirement meetings are set up a year in advance for staff members retiring at 65 years of age
Compile job descriptions and organograms if necessary
Assist the HR Manager in ensuring that the reaching agreements, interim appraisals and final appraisals are captured accurately and timeously
Ensure that all staff C4 and above have a BSC on file
Ensure that all staff have a job description on file when newly appointed
Ensure that personal loans and study loans comply with CSA
Assist line managers on a monthly basis to approve their dummy payslips
Ensure that all of the line managers sign off dummy payslips monthly
Special Projects/Related duties
Assist the HR manager with the rollout of projects when need arises
Come up with new and creative ideas on how to improve service levels within the HR Department
Attend meetings as required
Handle all Goldcare queries and assist with presentations and functions
Ensure that staff surveys are distributed annually and returned timeously
Performance Management
Assist the HR Manager in ensuring that the reaching agreements, interim appraisals and final appraisals are
captured accurately and timeously as per the maximising performance cycle
Support Managers in the performance management of “BE” staff
Assist all Line Managers on the development module
INHERENT REQUIREMENTS/ COMPETENCIES:
Adaptability
Building Customer Loyalty
Managing Work
Planning and Organising
Quality Orientation
Professional knowledge and skill
Stress Tolerance
Relationship building
Problem solving
Decision making
Excellent interpersonal and communication skills
QUALIFICATIONS AND EXPERIENCE:
A Degree or a Diploma in Human Resources Management or an equivalent qualification is essential
Minimum of 3 Years generalist Human Resources experience
Computer literacy essential
Good working knowledge of all relevant labour relations legislation
Hands-on and Vision experience advantageous
HOW TO APPLY?
NETCARE IS AN EQUAL OPPORTUNITY EMPLOYER
The Company's approved Employment Equity plan and targets will be considered
as part of the recruitment process aligned to the Group’s Employment Equity strategy.
Netcare actively supports the recruitment of people living with disabilities.
Interested candidates who meet the above criteria are requested to e-mail a detailed
CV to Peret Badenhorst at Peret.Badenhorst@netcare.co.za or alternatively
fax application details to fax: 086-559-9941
