Office Administrator Jobs at African Bank in South Africa, Midrand

  Job Title: Office Administrator

Expire: 2012-05-14
AFB/OFFADM001

Office Administrator
Midrand

MAIN PURPOSE OF THE JOB
To provide administrative support and personal assistance to the Company Secretary division and to the Group Company secretary

MINIMUM EDUCATION
Grade 12

PREFERRED MINIMUM EDUCATION
Grade 12 and related diploma

MINIMUM EXPERIENCE
3 to 5 years experience as an administrator and or personal assistant

PREFERRED MINIMUM EXPERIENCE
3 to 5 years experience as an administrator and or personal assistant

CRITICAL COMPETENCIES
General secretarial skills
MS Office skills
Knowledge and understanding of
African Bank
African Bank policies and procedure
Planning and organisational skills
Conflict handling skills
Co ordination skills
Analytical skills

ADDITIONAL COMPETENCIES
Communication skills (verbal and written)
Interpersonal skills
Attention to detail

BEHAVIOURIAL ATTRIBUTES
Persistent
Confidential
Integrity

KEY RESULT AREAS
Administrative support
Prepare agendas, diaries, arrange venue, IT equipment, catering for various meetings.
Prepare and distribute minutes to attendees.
Follow up on items noted in respect of the minutes.
Accurately file resolutions, minutes and other important documents. Liaise with external attorneys to ensure all statutory documents are in place.
Do all electronic filing (including Esec).
Ensure delivery and proper filing of all statutory and regulatory documents (including to the Companies and Intellectual Property Commission).
Facilitate all IT requirements as identified by the Company secretary team in consultation with direct manager.
Allocate invoices for review to relevant parties.
Check and verify accuracy in respect of identified invoices prior to submission to direct manager for sign off.
Liaise with Finance and other parties for payment, including re allocations when necessary.
Diaries and arrange training requested for members of the team.
Prepare claims in respect of overtime, reimbursive expenses and submit to direct manager for approval.
Submit expense documentation to payroll for reimbursement.
Co-ordinate all travel arrangements required by team members.
Responsible for the ordering and management of stationery and groceries.

Personal assistant
Schedule and facilitates the timely submission of returns to HR (reviews, KRA documents, training requirements etc) in consultation with the direct manager.
Co-ordinate all team activities including team building exercises etc as identified by direct manager.
Answer direct manager telephone and take messages or trace where necessary.
Analyse telephone costs and provide direct manager with a breakdown of exceptions.
File documentation.
Assist direct manager with identified ad hoc data projects.
Manage diary of direct manager.
Assist with other related functions and requests.
Operational efficiency within the department
Arranges for venue and co-ordinates time between the relevant parties.
Co-ordinate travel arrangements in line with the teams needs.
Complete documentation required for processing of invoices and accounts.
Keep sufficient stationery and other office supplies.
Establishes uniform correspondence procedures and style practices.
Ensures that office equipment is in working order (Fax, copy machines and printers etc) .

TECHNICAL COMPETENCIES
Excel
Financial skills
Time management
Co ordination skills

BEHAVIOURAL COMPETENCIES
Deadline driven and willing to work overtime.
Attention to detail

Kindly consider your application as unsuccessful should you not be contacted within a period of three weeks

HR Contact Person:
Gugu Zulu

Kindly ensure that you complete an online application. Queries relating to this position can be referred to the person above. Do not send your application to them directly as it will NOT be considered.

How to Apply:
https://www.jonti.co.za/?cladv=AFB/OFFADM001