Job Title:Office Design/Installation- ODIC Administrator (Reference # 8341) Job Grade:11/10 GEN
Introduction
The above-mentioned position is currently available in the ROSM department at our Retail division/business unit based at our office in Bellville Parc du Cap.
The Incumbent will be responsible for:
• Facilities Administration which involves:
o Loading orders, reporting, tracking problems: Current systems: IPM, IPS or JDE
o Invoicing, Quotes, Procurement monitoring
o Bee Scoring monitoring
o Compilation of accurate monthly reports;
• Keep register of:
o Health and Safety officers, BCP Officers, First Aiders
o Training administration of these individuals
• Project Administration Support for ROSM team
o Project Administration and coordination of internal facilities projects
o Renovation and Alternation Project Administration
o Yearly budget process support (Providing detailed input)
o Administration of order logging, tracking, completion including filing.
The applicant should meet these requirements:
• Matric or Grade 12 qualification or NQF equivalent
• Facilities qualification would be an advantage or prior department experience up to 3 years
• Must have strong MS office suite skills (Outlook communication will be required)
• Knowledge of the OHSA and other relevant legislation and regulations (courses attended would be sufficient)
• IPM, IPS and procurement processes and procedures experience would be beneficial
• Must have been exposed to IDU budget tool and IDU assets
• Must be strong Excel skills
Recommendations
• Facilities course
• Must have been exposed to Auto Cad and must be able to update existing Cad plans.
Competencies Required
• Strong customer service orientation & the ability to liaise at all levels;
• Strong verbal and written communication skills;
• Strong negotiation skills;
• Strong attention to detail;
• Strong emphases on the definition of done;
• The ability to work under pressure to meet tight deadlines;
• Self-motivated, innovative and results driven;
• Systematic with strong ability to follow through till completion;
• Must have natural tendency for order and organization and strong administrative ability.
• Proven interpersonal, leadership and business skill;
• High initiative, entrepreneurial ability and independence;
• Self-driven and assertive personality with good analytical ability
• Must be presentable
• As this person will work with many Remote Locations, patience, stamina, and passion for Communication and facilitating delivery will be the key driver.
How to apply
Internal applicants:
Sign onto PeopleSoft > Recruiting Activities > Careers
External applicants:
Go to our website
www.metropolitan.co.za
> Careers > Vacancies
Contact Person:
Emile Dennis
Telephone:
0219405747
Closing Date:
4 June 2012
Please state clearly for which position you are applying as well as the reference number in all communications. The job grade and remuneration will be commensurate with the successful applicant's experience, qualification and skills.
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