Job Title: Property Lease Administrator (Reference # 8186) Job Grade:11/10 GEN
Introduction
Metropolitan Retail: ROSM has a challenging position for an individual who is a true starter-finisher and who is able and willing to accept responsibility and accountability and who can work independently as well as in a group, to fill this exciting vacancy in our offices at Parc du Cap, Bellville.
Position Purpose
• The management of lease agreements through their life cycle for premises occupied by Metropolitan Retail’s field offices in South Africa;
• All rental payments and other related payments ensuring that all payments are timeously and correctly done;
• Maintenance of the remote office location to ensure that all office are maintained optimally and professionally.
The Incumbent will be responsible for:
• Administration of new lease agreements and renewals
• Ensuring that the appropriate supporting motivations are in place with the relevant parties before lease agreements are requested from landlords
• Proactively prompting management in respect of lease renewals thereby ensuring that leases are not unintentionally terminated
• Ensuring that all documentation is present and correct as regards standards and protocols before leases are sent for signature (e.g. that the correct sign off process has been followed by branches requesting new premises; that the rental period, space occupied, escalation etc is correctly documented)
• Expediting the signature of leases through the appropriate channels
• Management of monthly rental and other (e.g. utilities) payments for all remote offices.
• Attending to payment/accounts queries from branches and landlords (Lessor)
• Attending to ad hoc queries and escalating appropriately as required
• Liaising with contractors in respect of maintenance work required at leased premises
• Keeping relevant lease information and premises related databases up to date
• Creating regular and ad hoc reports
• Record keeping and information management of:
o Signed leases
o Rental rates, escalation rates and utility costs
o Payments made and reconciliation of payments made against the lease agreement
o Floor plans and office layout drawings
o Ensuring that all lease and premises related information is accessible and kept up to date, including:
o Contractors database
o Field office specifications
o Landlord (Lessor) contact information
o Lease termination dates, rental rates, escalation rates and so forth
The applicant should meet these requirements:
• Gr 12 or relevant NQF 4 qualification
• 3 – 5 years experience in a lease administration environment
• Sound knowledge of administering and record keeping of lease agreement processes
• Good communication skills (written and verbal)
• Computer Literacy – full MSOffice suite, especially spreadsheets
• Strong customer services orientation skills
Additional Requirements
•A motivation of a minimum of 1 A4 page, highlighting:
•Achievements in your current role, particularly in relation to key initiatives in your area and Customer Management as a whole;
•What you would seek to achieve if you were to be successful in your application for the position;
•What your unique contribution would be to the success of the area.
Recommendations
- Working in a large property management and/or facilities management company
Competencies Required
• Achievement Orientation
• Concern for order and quality
• Initiative
• Information Seeking
• Customer Service Orientation
• Relationship Building
• Teamwork and Cooperation
• Analytical Thinking
• Self Confidence
• Organisational Commitment
How to apply
Internal applicants:
Sign onto PeopleSoft > Recruiting Activities > Careers
External applicants:
Go to our website
www.metropolitan.co.za
> Careers > Vacancies
Contact Person:
Emile Dennis
Telephone:
0219405747
Closing Date:
4 June 2012
Please state clearly for which position you are applying as well as the reference number in all communications. The job grade and remuneration will be commensurate with the successful applicant's experience, qualification and skills.
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