MTN South Africa Jobs - Invoice Receiving Administrator Job Vacancy

Job Title: Invoice Receiving Administrator Intercompany

South Africa , Innovation Centre

Job Mission

To verify and receive goods delivered by various suppliers, orders placed by MTN’s Procurement Department into the Oracle system.

KPA Duties

Key Tasks: Indicates those KPA’s that are essential to the position itself. These are normally specific to the incumbent, the job, and the function. Excludes role and leadership / management. Oracle Receiving of goods and services into the Oracle Database ?Ensure all invoices are correctly authorised by relevant department heads before receiving into the database. Ensure that the invoice/delivery note correspond with purchase order ?Ensure that all the goods delivered and services rendered for the company are captured onto oracle financial system within 48 hours to ensure suppliers are paid timeously. ?Liaising with Procurement for unapproved purchase orders,querying and following up on incomplete orders or incorrect documentation with payables. ?Return purchased orders to Vendors on the system if there are any errors on the order ?Capturing and processing of all receivable goods and services for all companies within MTN Group ?Assisting Debtors’ clerks with queries related to receiving. Build and maintain customer relationship to resolve customer and supplier queries ?Verify documents and communicate with finance so that payments can be made timeously. ?Build and monitor relationship with internal customers Administration and distribution Open and sort all mail for Financial Management. Assist in the creation of vendors for BTS on Oracle Database Supervisory / Leadership / Managerial Tasks: None Role Dependencies ?None Lateral Dimensions: These indicate the areas where the individuals could contribute uniquely in addition to the indicated duties, as ?well as how they could be affected by others or circumstances not necessarily under their control. Creativities (improvement/innovation inherent) •Understand the entire Warehouse process and contribute where possible •Find ways of working faster and smarter •Work independently and take initiative •Identify and report abnormalities •Have a customer focus and built rapport to ensure information is received and distributed timeously Vulnerabilities (control span) ?Do not detect strange orders/ abnormally high volumes that could lead to financial loss or theft. ?Quantities received are not counted properly Allocating goods received incorrectly System downtime Turn around time not met ?Incorrect capturing/creation of supplier details on the system ?Reliance on systems to perform Collaboration: Refers to formal and informal relationships Responsibility towards: . ?direct reports, None ?matrix reports, managers within Financial Management ?key customers, Internal customers ?key suppliers, Suppliers ?relations, etc. Finance and Procurement Discretionary Space: The degree to which individuals are allowed to exercise Independent thought and Judgment: •Working efficiently to produce best results •Time management-plan and prioritise tasks to meet deadlines •Most decisions are regulated by policies and procedures Authorities: None

Requirements

•Matric with accounts
•Relevant certificate (e,g inventory control) 1 year
1 year stores experience / goods receiving
•System training
 •Inventory training Stores management/inventory •Excel


Applications close 2012-05-30

How to Apply:

PHYSICAL ADDRESS
MTN Group Limited
Innovation Centre
216 14th Avenue
Fairlands

POSTAL ADDRESS
Private Bag 9955
Cresta
2118
South Africa