Senior Administrator Job Vacancy at Price Water Coopers in South Africa

  Job Title: Senior Administrator

Main Purpose:

PA to the Partner in Charge (PIC) / manage office operations

Job Category: Operations Location: East London

Job Type: Full Time Grade/Level: Assistant Manager Closing Date: 29/06/2012

Line of Service: Advisory Available Positions: 1
Division/Group: Internal Firm Services

Responsibilities/Output:

Personal Assistant Duties

Perform diary management for the PIC
Ensure timely submission of the PIC’s timesheets and expense claims
Perform administration of a local community club to which the PIC is Treasurer
General administrative support including filing
Schedule and coordinate client and internal meetings and events as well as social functions including organising venues and catering, drafting meeting agendas, taking and issuing minutes, maintaining attendance registers and ensuring action points are addressed
Timely response to emails and mail and delegating where necessary
Coordinate and facilitate travel arrangements, accommodation and related activities for the PIC
Handle/screen calls and take accurate messages
Assist PIC in achieving all targets
Manage debtors and WIP reports on a monthly basis
Assistance with budgets
Draft correspondence, minutes of meetings, reports, presentations and project related documents
Assist with document formatting, including management reports, presentations, client reports and proposals
Liaise with clients and staff and provide feedback
Update various PwC databases
Arranging payment requests and producing invoices
Perform ad-hoc requests

Office Operations Management

Ensure efficient and effective running of the office
Oversee recovery for telephone, 3G cards, printing and stationary costs on a timely basis
Manage suppliers/vendors and maintain effective relationships
Manage reception, mailroom, cleaners, tea-ladies and car washing staff
Submit monthly reporting to management regarding its operations
Oversee repairs and maintenance of buildings and grounds in a timely and cost effective manner
Allocation of undercover parking bays
Oversee alarm and access systems
Oversee the CANSA relay funding


Requirements
Qualification Level: Grade 12 Additional Qualification Level: Administration diploma
Experience Required: 5 - 7 years

Competencies / Skills:

Advanced proficiency in MS Office Suite (in particular Word, Excel, MS Project & PowerPoint)
Excellent interpersonal skills (diplomatic, courteous & friendly)
Strong Communication skills - verbal and written
Takes initiative/proactive
Ability to work independently
Agile with change
Efficient
Enthusiastic
Strong planning and organising skills
Professional
Reliable
Punctual


How to Apply:
https://www.pwc-jobs.com/za/eh/MRJobPreview.aspx?Id=3569

Deadline: 29/06/2012